ParishCRM documentation

ParishCRM is a free, self-hosted church/parish management system — families and members, accounting, event ticketing, petty cash, membership applications, and donation receipts, in one app your church runs itself.

Single-tenant by design. One deployment per church, configured through environment variables and an in-app Settings page — not a multi-tenant SaaS. Your data stays on your own server, encrypted at rest.

Built with Next.js 16 (App Router), Prisma 7 + PostgreSQL, NextAuth v5, and shadcn/ui. Licensed under AGPL-3.0.

Getting started

• Live demo — try every role with sample data; resets nightly, first load can take a minute
• Installation — Docker image, PostgreSQL, migrations, seeding, first login
• Environment Variables — full .env reference, grouped
• Upgrading — safely moving to a new release
• Settings and Branding — church identity, logo/colours, membership form options
• Regional Configuration — financial year, timezone, currency
• Scheduled Jobs — cron endpoints for reminders, cleanup, celebrations
• Operations Scripts — one-off scripts/*.ts catalogue

Features

People & families

• People and Families
• Family CSV Import
• Birthdays and Celebrations
• Family Self-Update

Dashboard & accounting

• Dashboard
• Accounting Overview
• Transactions
• Budgets
• Financial Reports
• Bank Statement Import
• Receipts
• Petty Cash
• Reconciliation

Events

• Events Overview
• Public Event Registration
• Registrations Management
• Card Payments (Stripe)
• Check-In
• Event Organisers
• Volunteer Crew Page
• Event Reminders
• Event Website Webhook

Membership & communication

• Membership Applications
• Membership Letters
• Email Notifications
• Feedback Widget
• Help and What’s New

Accounts & security

• Roles and Permissions
• User Management
• Login and Two-Step Verification
• Security Model
• Data Encryption
• Privacy and Audit Log

Core feature summary

• Families & members — family and person records with member numbers, email-consent tracking, soft-archive, role-gated pastoral notes.
• Accounting — chart of accounts, transaction ledger, bank-statement import with member auto-match, budgets, P&L / trial balance / cash flow / general ledger reports, annual giving summary, receipt emails.
• Events — public registration pages, ticketed events with custom questions, tiered pricing, optional card payments, check-in, CSV export.
• Petty cash — multiple concurrent sessions, cash-in / cash-out / bank-transfer entries, running balance, close-with-variance.
• Membership — public application form, approval workflow, letters and receipts.
• Family self-update — secure tokenised links let families review and update their own details.
• Ops — in-app bug/feature reporting, “What’s New” changelog, audit log, admin-customisable email templates.

Support

Found a bug or have a feature idea? Use the in-app feedback widget (see Feedback Widget) or open an issue on GitHub.